MEMORANDUM

To: Vice Chancellors, Deans, Directors, and Financial Administrators

From: Brent Morgan, Controller

Tom Hoole, Director of Procurement Services

Date: May 2, 2014

Subject: Fiscal 2014 Year-end Close

As we prepare for the end of the fiscal year, we ask your assistance in ensuring an orderlyfinancial closing process. The following memorandum provides important information andcut-off dates to be followed. While many administrators may be familiar with the pastclosing process, we ask all administrators to review the information below as someinformation has changed for this year.

The memorandum is divided into 3 sections: 1) Administrative Oversight 2) Cut-off Datesfor Campus Transactions, and 3) Training and Assistance.

Procurement Services will hold information sessions on year-end procedures onWednesday, May 28th at 1:00 p.m. Cumnock Hall, Trustees Room; and on Tuesday, June 3rdat 9:30 a.m. in the Health and Human Sciences Building, Room 150.

These sessions will also be broadcast live via GoToMeeting web conferencing. Please register two days in advance for these web sessions so we may send you the log-in information. For additional procurement information, demonstrations, and training sessions, please visit the Procurement Services website.

Please take a moment to review the following information and understand the impact onyour budget and area of your responsibility. We hope this information is helpful andappreciate your feedback concerning the year-end process and training programs.

Comments may be addressed to the Controller’s Office.

Read the full FY 14 Year End Close Memorandum with dates and deadlines here.

Thank you for your assistance to ensure a successful closing.