NEW: Travel Authorizations and Business Expense Reimbursements

From:     Michael E. Durkin, Director of Procurement Services

In conjunction with the UMass President’s Office, the Lowell campus will begin to more fully utilize the PeopleSoft system for entering and approving Travel Authorizations and Business Expense Reimbursements.  This business process change will have a number of benefits.  By moving from a paper-based documentation and approval process to an electronic entry and approval workflow, the University will:

Improve the accuracy of data entered into the system

  • Reduce processing time
  • Improve the information provided to departmental approvers
  • Improve reporting
  • Maintain Compliance

Starting in September, the Travel Office will no longer accept paper Travel Authorizations or Business Expense Reimbursements.  All Travel Authorizations and Business Expense Reimbursements entered electronically after the go-live will be routed electronically to the appropriate departmental approver for review.

For the majority of users, the changes will be very small.  Today, over 60% of all Business Expense Reimbursements already utilize this system for Expense Reimbursements.

To facilitate this transition, a number of Job Aids have been developed, including instructional videos, printable job aids and training classes.

All training materials are available at the E*MPAC website or via the link below:

http://www.uml.edu/Admin/empac/Information-for/Expenses.aspx

Should you have any questions, please contact the Travel Office at travel@uml.edu or at ext. 4-3470