A new HR Direct Advisory Committee was recently formulated to better engage the user community. There have been a couple meetings already and much of the focus has been on discussing time reporting self-service functionality.

See the full charter below and contact a committee member if you have issues, concerns, compliments, ideas, etc. that you want to share.

HR Direct Advisory Committee

Overview:

This committee will provide advice, input, and direction to the Human Resource Process Owner and HR Direct Project Manager regarding matters affecting technology utilization and functionality across human resources and payroll. Particular focus will be on areas associated with PeopleSoft employee and manager self-service.

Purpose

The HR Direct Advisory Committee is a non-voting, advisory committee. Its primary role is to

provide input, advice, and information to the HR Process Owner to facilitate decision making

when the project team requires guidance.

Objectives

The objectives of this committee are to:

‘ provide advice and input to the HR Process Owner and Project Manager on matters relating to the HR Direct application

‘ relay issues and concerns from members’ constituents and stakeholders

‘ stay current with HR Direct implementation progress and to promote awareness with their constituents and stakeholders

‘ assist with roadmap development and issue resolution

Responsibilities

‘ Provide insight and advice from the perspective of represented stakeholders and constituents.

‘ Serve as communication conduit to and from associated constituencies.

‘ Support HR Direct project by regularly attending and actively participating in meetings.

‘ Provide input on issues as may be presented by the Project Manager

‘ Provide advice and counsel to the HR Process Owner and Project Manager. Act as ‘sounding board’ for issues brought forward by the HR Direct project team.

Scope

‘ Employee self-service

‘ Manager self-service

‘ Other system utilization outside of the Human Resource and Payroll offices (e.g. timekeepers; reporting; integration)

Deliverables

The deliverables will evolve throughout the engagement. The following are some of the more immediate needs:

‘ Time and Labor self-service for student employee

o Approved approach

o Training and Communications

o Full rollout

‘ Approach to eliminate paper pay advice

Assumptions/Constraints

‘ HR Direct is a UMass System application and most changes in functionality need to be agreed to by all campuses

‘ Business processes are primarily controlled through the campus but must adhere to applicable laws and university policy.

Project Schedule

‘ To be determined, although UITS efforts will impact timing of any expanded functionality.

Membership Roles (membership is role-, not person-specific)

Name	Role Name	Job Title	Phone
John Giarusso	HR Process Owner	Executive Director of Human Resources	978-934-3560
Richard Conley	HR Direct Project Manager	Director of Administrative Systems Integrations	978-934-4794
Lori Dembowitz	Information Technology Lead	Director of IT Project Management	978-934-2684
Theresa McDonald	HR Direct ‘ Core Team	Manager of Payroll Operations	978-934-3534
Judy Frank	Timekeeper/ Department Administrator	Administrator, Centers for Learning	978-934-2456
Anita Greenwood	Academic Dean	Dean, Graduate School of Education	978-934-4605
Maureen Souza	Financial Aid – Work Study Manager	Student Employment Coordinator, Financial Aid	978-934-4227
TBD	Student Employee
TBD	Student Employee / Student Government
Jeannie Tremblay	Access Services	Director of Access Services	978-934-4748
TBD	Departmental Manager – Faculty
TBD	TBD

Constituent Members (periodic meetings, specialized updates and/or focus group sessions):

‘ Melissa Sullivan, Assistant Manager of Payroll

‘ Jamie Calloway, HR Direct Reporting

‘ Norma Clark, Kronos Administration

‘ Ken Boisvert, IT Security

‘ Nancy Fowler, IT Technology & Communication Services

‘ Jim Packard, IT Enterprise System Services

Meetings

This committee will meet monthly for one hour. Based on actual experience, the committee meeting frequency may be revised. Special meetings or e-mail communication may be required to expedite some issue resolution. A more planned and ‘topic targeted’ meeting schedule will be enacted for constituent members to coordinate their participation with topics related to their stakeholder base.