As we prepare for the end of the fiscal year, we ask your assistance in ensuring an orderly financial closing process. The FY17 Year End Memo provides important information and cut-off dates to be followed. While many administrators may be familiar with the past closing process, we ask all administrators to review the information below as some information has changed for this year.

This memorandum is divided into three sections: 1) Administrative Oversight, 2) Cut-off Dates for Campus Transactions, and 3) Training and Assistance.

Information Sessions

Financial Services will hold two information sessions on year-end procedures:

Monday, June 5             3:00 – 4:00 p.m.               University Crossing, Room 492

Thursday, June 8           11:00 – Noon                     McGauvran, Room 311

Please take a moment to review the following information and understand the impact on your budget and area of your responsibility. We hope this information is helpful and we appreciate your feedback concerning the year-end process and training programs. Comments may be addressed to the Controller’s Office at ControllerFeedback@uml.edu.

Thank you for your assistance to ensure a successful closing.

FY2016 Year End Memorandum – Open link to view.  Please also note administrative changes for FY17.

Click this link to view the information session recorded on May 28, 2015 regarding FY15 year end close dates and procedures set forth in the FY15 Year End Memo.  (Approximate Run Time:  35 minutes)  Note you may make this full screen by clicking on the icon within the player window.

FY15 Year End Meeting Presentation-slides only

FY15 Year End Memo – Please open link to view.

Procurement Services and Information Technology are pleased to announce the introduction of a new BuyWays Procurement tool for the acquisition of Apple computers and equipment. A Punch-out Catalog is now available for Apple Computers, for the purchase of all university approved Apple computer products and accessories.

The catalog provides an efficient means of initiating and managing all computer orders throughout the university with a primary goal of shortening the overall acquisition time to end users. Orders are initiated immediately with Apple upon all workflow approvals being met in BuyWays, thus eliminating any lag time that’s typically experienced with manual order entry and approval processes – and ordering in-stock items means you get them even quicker.

Beginning on Monday, March 2, 2015, all Apple orders will be placed via the Apple catalog only.

Instruction and Job Aids for using these catalogs can be found at: http://www.uml.edu/Admin/empac/Information-for/BuyWays.aspx. In person training is also available through monthlyBuyWays training sessions; the training schedule can be found using the same link.

If you have any questions please contact Information Technology Help Center at ext. 4-4753.